Why do we need your information and whose data do we collect?
Seenaryo is an arts and education charity that works with refugees and local host communities in Lebanon and Jordan. Our artistic projects and holistic approach to education support personal development, academic achievement and social cohesion – and allow people’s voices to be heard. To do this well we need to know about the people who interact with us.
We hold data on people who do, or might do, the following:
In limited cases we collect data on people who are under 18. Where we do this we will describe exactly the uses to which data will be put at the time of collection.
How we obtain your data
The majority of the information we hold about you will have been provided directly by you when you have taken part in one of more of the activities outlined above.
From someone other than you
In some cases we may supplement the information you have given us with data from elsewhere. Examples include adding social, economic, financial or demographic data to our visitor or fundraising information; improving or correcting contact details; or conducting appropriate due diligence to safeguard the assets and reputation of Seenaryo in the case of significant financial transactions. Sources of data could include information gathered from a news article or online media (including social media), publicly available directories and similar information such as the telephone directory, Royal Mail’s National Change of Address database, Companies’ House and cultural sector audience segmentation data.
We may also obtain information about people entirely new to us. Examples include (but are not limited to):
What we do with your data
The core activities we carry out with your data enable us to:
What information we collect
We collect the following classes of information:
We may use your data to group together people who have behaved, or might behave in similar ways. For example, we might find that people who had been to certain events were likely to come to similar events. If this was the case then we might “tag” your record to remind us to include you in invitations to similar events or to assess the likelihood that you might come to another type of event. We might carry out similar processes to help us organise our fundraising.
You have a specific right to ask us not to do this. If you would prefer us not to, then please contact us using the contact details below.
Protecting your data
We keep your data secure in our database with appropriate security mechanisms in place.
In principle we do not share your data with anyone else or any other organisation unless it is necessary for the purpose for which you have given us the data or described in this notice. Examples are given below:
The law requires us to tell you the legal basis upon which we process your data.
Some activities (for example sending you emails which promote Seenaryo’s interests) require your consent. If the law requires your consent to process data in a certain way then we will obtain it before carrying out that activity.
Other activities are carried out to fulfil a contract or agreement. Examples include the purchase of a ticket or service. If a contract is in place then we will process your data based on that contract.
In some circumstances the law requires us to disclose information to another party. An example is the reclaim of tax on Gift Aid. If you Gift Aid a donation, then we are required to tell HMRC the name and postcode of the donor and the date(s) and amount(s) of any such donation.
In all other cases, and outside our public obligations, the law allows us to process your data if it is in our legitimate interest to do so. We may only do so if we can demonstrate a business need, and so long as your “interests or your fundamental rights and freedoms are not overriding”. Practically speaking this means we carry out an exercise to check that we will not cause you harm by processing your data, that the processing is not overly intrusive and that we will only do so in a way which is described in this privacy notice.
How long do we keep your data?
We will keep data for as long as is needed to complete the task for which it was collected. Relationships between donors and Seenaryo are often long-term ones, and so we expect to keep your data for as long as that relationship exists, or until we no longer need it.
You have a variety of rights about the way we process your data. These are as follows:
If you have any questions about this privacy notice, about the way in which we process your data, or if you wish to change the way we use your data, including how we communicate with you, then please contact us at firstname.lastname@example.org.